Knowledge Base

Purpose:

Use this help document to add a Shared Calendar to your Outlook. Please follow the directions based on your Outlook version, which is the following: Outlook on Windows, Outlook Web, or Outlook on MacOS.

    1. Open Outlook and click the Calendar icon  in the left-hand navigation bar.

    2. In the sidebar, click the Add calendar button (usually located under the monthly mini-calendar).

    3. In the pop-up window, select Add from directory on the left menu.

    4. Select your account from the dropdown if prompted.

    5. Type the name or email address of the person or resource (e.g., "Conference Room A") you want to              add.

    6. Choose which "category" or group to add it to (e.g., "People’s Calendars, My Calendars, Other                      Calendars").

    7. Click Save.

    1. Open Classic Outlook and switch to the Calendar view .

    2. On the Home tab, Right Click or double click (using a touchpad) My Calendars.

    3. Click Add Calendar and select From Address Book...

    4. Type the name of the staff member or the shared resource in the Search box.

    5. Double-click the name so it appears in the Calendar -> box at the bottom.

    6. Click OK. The calendar will now appear in your sidebar under Shared Calendars.

References: 

Roman Menotti, Last Edited: 6/3/2026